Confident and solutions-oriented assistant needed for our executive team. This position will support first and foremost the company namesake and founder based in Miami Florida, while also acting as a virtual office manager by providing organizational support for a small but ever-busy virtual team.

General workweek is Monday – Friday, 9AM – 6PM based in Miami, Florida, however a flexible schedule with late nights, weekends and occasional travel is required. Contract/Hourly with potential for Full-time.

Job Duties

  • Executive and Personal Support
    • Act as gatekeeper to a busy and high-profile executive
    • Manage busy and continually changing calendars
        • Schedule regular and routine meetings early in the year
        • Set priorities and identify possible redundancies or impossibilities
    • Ensure executives have necessary materials for meetings including schedules, documents, tickets and itineraries
    • Prepare and process expense reports, assist with maintaining budgets, tracking alongside actual reports
    • Coordinate all speaking engagements and appearances, make sure principal is appropriately prepared with scheduling and all presentation materials
    • Manage press inquiries
    • Schedule regular dinner and social engagements.
    • Prepare for TV appearances and other media platforms, working with the show producer
    • Flexible; ability to take on new roles as needed.
    • Responsible for keeping CEO’s contacts in order and up to date.
    • Responsible for making travel arrangements via airlines, trains, personal car service, and hotel rooms.
  • General Administrative Support
    • Open & distribute mail, keep track of deliveries
    • See to tasks of additional members of executive team as needed
    • Manage all incoming calls to main phone line, including new client inquiries


  • Outlook proficient (email & calendars)
  • Mac/iPhone savvy, with a strong command of all Microsoft for Mac products
  • Bachelor’s degree with a minimum of three years’ experience in executive support
  • Excellent references from past employers

Competencies Important to Success

  • Very strong planning, organization and follow-through skills
  • Ability to work under pressure; handle multiple projects at the same time and meet tight deadlines
  • A team player and collaborator; able to work effectively with all members of the team
  • Creative and innovative spirit in order to support this fast-paced, highly creative environment
  • Strong communication skills, both oral and written
  • Professional and polite demeanor with a solid understanding of discretion
  • Attention to detail; proactive work ethic and critical thinker.

Compensation and Benefits

  • Contract/Hourly with potential for Full-time.
  • Benefits are offered when position develops into a full-time role.

For consideration, please email careers@colincowie.com a resume with salary requirements and written references if available.